Data resources for administrative services

Data resources and register of matters managed by administrative services

The purpose of the registers is to register documents, maintain population data, manage financial and personnel administration and organize information management.

Open access to data through a technical interface

The datasets are not openly accessible through the technical interface.

Case Management Registry (covers all industries)

Purpose: follow-up of cases, directory of decisions (agendas, minutes and decisions of officials), directory of documents and archives, contract management and information service.

Data

1. Case management (diary) List of pending cases, follow-up of cases and deadlines, register of decisions, directory of files, documents and archives.
2. Incoming and prepared / scanned documents and other documents related to the subject matter, such as memos.
3. Agendas and minutes of the institutions and extracts from the minutes.
4. Decisions of the incumbent
5. Agreements where the municipality is the other party.

Information systems

Dynasty 10 case management system

Search factors to search for documents

In information requests, the search factors can be, for example, the person’s name, diary number, real estate code, decision-maker (municipal council, municipal government, board, official), and a keyword related to the subject matter.

Agendas, minutes and decisions of officials are also available on the Municipality’s website at:

https://kustavi.fi/en/municipality-and-administration/decision-making/agendas-and-minutes/

Personnel Register

Recruitment and employment

Data

1. Personal information
2. Employment / Employment Information
3. Work History
4. Shift Planning

Information systems

1. Populus Human Resource Management System
2. Kuntarekry Recruitment System
3. Titania Shift Planning System

Search factors to search for documents

For example, the person’s name and personal identity number can be used as search factors in information requests.

Trustee Register

Maintenance of information necessary for the performance of the function of trust

Data

1. Personal information
2. Employment Information
3. Interest information

Information systems

1. Populus Human Resource Management System
2. Binding Register

Search factors to search for documents

For example, the person’s name and personal identity number can be used as search factors in information requests.

Financial management data resources

Financial management

Data

1. Purchase invoices
2. Sales Invoices
3. Remuneration, fees and compensation information
4. Financial Planning
5. Statistics

Information systems

1. ProEconomica Premium
2. Populus Human Resource Management System

& nbsp;

Search factors to search for documents

For example, the name of the person / company, the invoice number, the document number, the accounting information (Cost center, accounting account), the amount, the date can be used as search factors in the information requests.

Information management data resources

The purpose is to plan, control and monitor information management and to manage electronic contact information and access rights for both personnel and local residents.

Data

1. Staff ID and contact information
2. Municipal person and contact information
3. Log information of the systems used by the municipality
4. Privacy-related registry and processing reports

Information systems

1. Office 365 (includes office software and email) and Kuntanet population

Search factors to search for documents

For example, the person’s name, personal identity number, system name can be used as search factors in information requests.